How you can simplify your hiring process by using eSignature.

In today's digital era, paperwork is becoming less and less. As people are adopting electronic signatures, there is a need for simpler and easier solutions for managing people's solutions. E-signature technology has become a solution for this, through which companies can easily sign contract handling, onboarding, offboarding letters. Now companies do not need to hire teams.

What Are E-Signature Employee Contracts?

Electronic signatures are a way for employees to sign digitally instead of using pen and paper. By using an e-signature platform like PlusDocSign, employees can directly send signatures to contracts via email, which they can view from any device – be it a mobile, tablet, or laptop.

This digital approach eliminates the delays and inconveniences associated with printing, scanning, and mailing physical documents. More importantly, e-signatures provide a secure and efficient way to handle employment documentation in the modern workplace. Discover HR digital signing process and see how it makes onboarding faster and smoother.

why PlusDocSign is important in every workflow.

Accelerate Your Hiring Timeline

These traditional signing processes used to take a lot of time, like weeks or months, waiting for emails and signatures to come back. With PlusDocSign you can reduce all this hassle in just a few hours. Send an offer letter at 9 am and get it signed in no time. It's that easy. This speed advantage is beneficial for most professionals in the market, especially where the seller is. Speeding up the contract signing process means you can get your favorite employee or lose him to a competitor. Learn how you can hire faster with PlusDocSign and secure top talent before competitors do.

Enhance the Candidate Experience

First impressions matter, and your hiring process can show your company's employees how to go about the entire process. PlusDocSign provides state-of-the-art vendor experience that showcases experience to candidates. New employees can sign papers from anywhere - whether they come from another city, or if they are working a new job, or if they are in another country and can't come, or if they are just sitting at home, they can sign comfortably. This flexibility saves them time and shows respect for their circumstances.

Cost Savings That Add Up

By switching to PlusDocSign, organizations can significantly reduce their document-related costs. These savings become even more significant when you use it better. It allows people to improve efficiency and HR staff to focus on strategic initiatives rather than administrative tasks.

Effortless Organization and Retrieval

Physical file cabinets are cumbersome, take up valuable office space, and make document retrieval a time-consuming chore. PlusDocSign automatically stores all signed contracts in a secure cloud-based system with powerful search functionality.

Need to pull up an employee's original offer letter from three years ago? Simply search by name, date, or document type, and access it instantly. This organizational efficiency is particularly valuable during audits, employee inquiries, or reference checks.

What is the Process of Signing a Contract?

How signing contracts with e-signatures works. Can help both employees and employers feel confident. Follow the complete step-by-step process with PlusDocSign:

Step 1: Prepare Your Document:

Upload your employment contract to PlusDocSign. This can be a PDF, or any standard pdf file format. The platform converts it into a signable digital document.

Step 2: Add Signature Fields:

Drag and drop signature fields, date fields, and any other required input boxes onto the document. You can specify which fields are mandatory and which are optional.

Step 3: Add Recipients:

Enter the email address of the new hire (and any other signers like managers or witnesses). You can set a signing order if multiple people need to sign in sequence.

Step 5: Send the Contract:

Click send, and PlusDocSign instantly delivers the contract to your new hire's inbox with a secure link.

For Employees/New Hires:

Step 1: Receive Email Notification:

You'll get an email from PlusDocSign with a clear subject line indicating you have a document to review and sign.

Step 2: Open the Document:

Click the secure link in the email. No login or account creation is requiredyou can access the document immediately.

Step 3: Review the Contract:

Read through the entire employment agreement at your own pace. You can zoom in, scroll, and take all the time you need to understand the terms.

Step 4: Complete Required Fields:

Fill in any information requested, such as your start date, emergency contact details, or acknowledgment checkboxes.

Step 5: Add Your Signature:

Click on the signature field and choose how you want to sign: type your name in a signature font, draw your signature with a mouse or finger, or upload an image of your signature.

Step 6: Submit the Signed Contract:

Click the "Finish" or "Submit" button. Both you and the employer instantly receive a copy of the fully executed contract via email.

Step 7: Download Your Copy:

Save the signed PDF to your computer or device for your records. You can access it anytime from the confirmation email.

The entire process typically takes 5-10 minutes for the employee and happens in real-time, meaning contracts that once took days can now be completed in a single afternoon.

Employment Contract Sample PDF

Any organization needs a structured employment contract template. However, each company's needs vary depending on industry size and location. A comprehensive employment contract should include these key sections:

The most important thing for an employment contract.

Employee and Employer Information: Full names, addresses, and contact details of both parties

Job Title and Description: Clear outline of the position, responsibilities, and reporting structure

Start Date: The official date employment begins

Employment Type: Full-time, part-time, temporary, or contract status

Compensation Details: Salary or hourly rate, payment schedule, and payment method

Work Schedule: Expected hours, days of work, and any flexibility arrangements

Benefits Overview: Health insurance, retirement plans, paid time off, and other perks

Probation Period: Duration and terms of any trial period

Termination Conditions: Notice periods and circumstances under which employment may end

Confidentiality Provisions: Protection of company information and trade secrets

Intellectual Property: Ownership of work created during employment

Non-Solicitation Clauses: Agreements regarding client and employee interactions post-employment

Creating Templates in PlusDocSign:

PlusDocSign makes it easy to create standardized employment contract templates that you can reuse for multiple hires. Simply:

1. Upload your master contract template
2. Set up fillable fields for information that changes with each hire (name, salary, start date)
3. Save it as a template in your PlusDocSign library
4. Reuse it instantly for each new employee, simply updating the variable information

This template approach ensures consistency across your organization while dramatically reducing the time needed to prepare each contract. You can maintain separate templates for different positions, departments, or employment types.

Best Practices for Contract PDFs:

1. Keep formatting clean and professional with consistent fonts and spacing
2. Use clear section headings for easy navigation
3. Ensure sufficient white space for readability
4. Number pages and include "Page X of Y" footers
5. Add your company logo for brand consistency
6. Use bullet points for lists of responsibilities or benefits
7. Highlight signature areas clearly
8. Include a date field near each signature

With PlusDocSign, you can store multiple template versions and choose the appropriate one for each hiring situation, making your HR workflow more efficient and professional.

Frequently Asked Questions (FAQ)

How long does it take to sign a document in PlusdocSign's workflow?

Most employees complete the process in 5-10 minutes. From an employee's perspective, once your template is set up, it takes at least 2 minutes.

Do employees need to create an account to sign documents?

Yes, you will need to create an account to sign and review. You cannot sign documents without creating an account. You will see this in every eSign.

Can I send a contract to multiple people at once?

Yes, PlusDocSign allows you to send documents to multiple people to sign at once. One signer can send a contract to multiple users.

How do I know the signature is authentic?

PlusDocSign captures detailed information including IP address, timestamp, and device information for each signature, creating a comprehensive audit trail.

Where are signed contracts stored?

All signed documents are securely stored in PlusDocSign's cloud system with bank-level encryption. You can also download copies to store in your own systems.

Is training required to use PlusDocSign?

The platform is designed to be intuitive, but we offer comprehensive onboarding support, video tutorials, and documentation to help your team get up to speed quickly. As far as you don't need training to signing a document in PlusDocSign.